Pakistan Engineering Congress

1. For the purpose of registration under the Societies Registration Act (No. XXI of 1860) the number of the persons forming the Congress is unlimited.

2. The Congress shall consist of:
(i) Members.
(ii) Life Members.
(iii) Honorary Members and
(iv) Honorary Life Members.

3. QUALIFICATIONS FOR MEMBERSHIP OF THE CONGRESS

3.1 To be eligible for membership of the Congress a person shall have passed a degree examination in engineering or equivalent academic qualifications as laid done by Pakistan Engineering Council of shall have attained such standing in engineering, science or architecture and / or other allied sciences so as to qualify him, in the opinion of the Executive Council, for the distinction of membership.

3.2 The President of Pakistan and the other high dignitaries whose appointment brings them in close relationship with engineering for the period of their tenure of office, may, with their prior consent, be elected Honorary Members of the Congress as prescribed by the Bye-Laws.

3.3 Honorary Life Members may be selected as prescribed in the Bye-Laws on account of their eminence in engineering or their special services rendered in the interest of the Congress.

4.1 The entrance fee for membership of the Congress shall be Rs. One Hundred.

4.2 Every member shall pay an annual subscription of Rs. One Hundred.

4.3 Any member who has not paid annual subscription shall not be entitled to attend the Annual General Meeting nor receive any publication of the Congress.

4.4 Any member whose annual subscription is more than three years in arrears may be removed from the register of members of the Congress.

4.5 Such defaulting member may be readmitted on payment of arrears subject to a minimum of 3 years dues. He may also be supplied the copies of Proceedings for the last three years, provided such copies are available.

4.6 Honorary Members, Life Members and Honorary Life Members shall not be required to pay the annual subscription.

4.7 Members who have paid annual subscriptions for a minimum period of 25 years shall after that period be exempted from payment of further subscriptions or after attaining age of 60 years whichever is later, and that years of default in payment may not count towards the period qualifying for exemption, with retrospective effect for a refund. Such exempted members will become Life Members.

4.8 Any Member may become a Life Member by making a single compounded payment as laid down in the Bye-Laws.

5.1 Applicant shall be admitted to membership of the Congress only by a majority vote of the Executive Council.

5.2 In case of an Honorary Member and Honorary Life Member, they shall be deemed elected provided 3/4th of the Executive Council Members support the proposal.

5.3 Any member of the Congress other than an Honorary Member and Honorary Life Members, who, in the opinion of the Executive Council has been quality of such violation of the Code of Ethics that renders him unfit to continue to belong to the Congress, shall be expelled by vote of the Council. The affirmative votes of not less than 3/4th of the entire Council shall be required for expulsion. The member whose expulsion is being considered shall be notified by the Secretary and shall be advised of the charges against him. If he so desires, he may submit a defence either in person or in writing, which shall be considered by the Executive Council as part of the expulsion procedure.

5.4 Any member of the Congress may resign his membership by a written communication to the Secretary. Acceptance of any resignation shall be subject to the approval of the Executive Council.

6.1 Members shall be entitled to the exclusive use after their names of the following abbreviated forms showing the membership.
Members M.E.C. (Pak)
Honarary member Hony M.E.C. (Pak)

7. ADMINISTRATION OF THE CONGRESS

7.1 For the purposes of registration the Executive Council shall be the governing body of the Congress.

7.2 The Council shall hold office until the next Annual General Meeting of the Congress at the conclusion of which all its members shall retire.

At each Annual General Meeting the members shall elect from among themselves a President for the ensuing year. The members shall, arrange as far as may be practicable that the sub-group A, B, C, D, E, and F, listed below, for the time being, shall be represented in rotation in the person of the President subject to the conditions stipulated hereinafter. The main Engineering Groups and Sub-Groups thereof are as below:-

(A) Irrigation Departments.
(B) I. Building Departments.
II. Highway Departments.

(E) I. Public Health Engineering and Housing and Physical Planning Departments.
II. Industry (Public and Private), local Government, Rural Development. All Development Authorities, Environmental Pollution Agency (EPA) and other Provincial Agencies.

(F) I. Railways.
II. Telephone and Telegraphs, Armed Forces, Central PWD and other Federal Agencies.

a) He shall be member who has paid his uptodate annual subscriptions and completed 15 years standing as a member of the Congress.

b) He shall be a member who shall either have been an elected member of the Executive Council or a Vice-President as least for one term.

c) The sub-groups listed above should be allowed to offer a candidate for the Presidentship provided they have at least 100 paid members by 31st December of the preceding year otherwise their term shall lapse in favour of the next group/sub group.

8.2 The President shall be an ex-officio member of all of Committees of the Congress.

8.3 The President shall retire at the conclusion of Annual General Meeting and shall not be eligible for re-election. The retiring President shall, however, automatically become a member of the Council for the ensuing term.

At each Annual General Meeting the members shall elect from amongst their members, 11 Vice-presidents (one from each sub-group from the list given in Article 8) and 4 Vice Presidents (One from each province) subject to the following conditions:

(a) The candidate for the Vice Presidentship shall be a member who has paid his uptodate annual subscription and has a standing of 10 years.

(b) Each sub-group will be allowed to offer candidates for Vice Presidentship except the sub-group having the President. Irrigation Department shall have two Vice Presidents but in case of their turn for Presidentship, they will have one Vice President.

10. SELECTION OF OFFICE BEARERS

The President shall nominate a Secretary, a joint Secretary, a Business Manager, a Publicity Secretary and a Treasure in consultation with the Council and they shall be ex-officio members of the Council. They shall retire at the conclusion of the next Annual General Meeting and shall be eligible for re-election for the same office after an interval of one term. They will however be eligible for election to all other posts of the Executive Council subject to Clause 11.

11.1 At each Annual General Meeting, the members shall elect the Council Members to present the Zones, given hereunder:-

1. Northern Zone, comprising N.W.F.P and Federally Administered Areas excluding Islamabad.
2. Central Zone, comprising Lahore, Gujranwala, Sargodha and Rawalpindi Civil Division of Punjab Province and Federal Area of Islamabad.

15.2.1 A general meeting of the Congress shall be held every year normally in October at Lahore and shall extend over one or more days as the Council may decide. This meeting is referred to in these articles as the ‘Annual General Meeting’. The date of the Annual General Meeting shall be fixed by the Council.

15.2.2 An Emergent General meeting shall be convened by the President o receipt of a written request containing specific reasons from at least fifty members.

15.2.3 At the Annual General Meeting, the Annual Report of the Congress together with the Audited accounts for the preceding year, shall be presented by the Council, to be considered and approved by the Members.

16. LOCAL CENTRES

16.1 The Council may organize local centres at various places in Pakistan for purposes of furthering the objectives of the Congress.

16.2 A local Centre composed of the Congress Members, may be established in any locality where at least 25 Members are stationed and shall become operative as soon as the proposed Bye-Laws of the local centre shall have been approved by the Executive Council. Any local centre may be terminated by the Executive Council, for reasons deemed sufficient for such action.

16.3 The functions of the local centres shall be to encourage Members to prepare of discuss papers to confer and to make suggestions with respect to matters of policy, to study local engineering problems, to cooperate with other local centres and local engineering societies in matters of common interest, to achieve close personal acquaintance and a spirit of cooperation amongst engineers, and otherwise to assist in attaining the objectives of the Congress.

PROCEEDINGS AT THE ANNUAL GENERAL MEETING

17.1 The Proceedings at the Annual General Meeting shall be regulated as follows;

(a) One hundred Members shall constitute the quorum.
(b) The President, if present, and his absence one of the Vice Presidents, or in their absence a member of the Council shall take the chair.
(c) The Chairman shall regulate and maintain, order during the proceedings.
(d) The business of an Annual General Meeting shall be to discuss, consider and decide upon, as may be applicable, the general affairs and work of the Congress or matters specifically brought before it by the Council.
(e) At least fourteen days notice, (exclusive of the day on which the notice is deemed to be served, but inclusive of the day for which notice is given) specifying the place, the day and the hour of any General Meeting and, in the case of special business, the general nature of the that business, shall b give to all members by post at their registered addresses in Pakistan but the non-receipt of the notice by any Member entitled by this Article to receive it shall not invalidate the proceedings of any Annual General Meeting.

18. VOTING

18.1 At an Annual General Meeting every member shall have one vote and the vote shall be taken from only those members personally present at the meeting by secret ballet, the Chairman’s decision on which shall be final. The Chairman shall have one vote and incase of equality of votes, he shall have an additional or casting vote.

18.2 The procedure for the election of various Officer Bearers and members of the Executive Council shall be as indicated below;

18.2.1 Secretary shall invite nominations from all the Members, through a notice displayed at important places in the premises of the A.G.M. and also by public announcement, on the inaugural day of the Annual Session. These nominations will be received by the end of that day up to the hours given in the notice.

18.2.2 The nominations received on the first day of the Session shall be displayed on the notice boards on the morning of the second day with the request for written withdrawals, if any, by the evening of the same day but not later than the time stipulated in the notice.

18.2.3 The final nominations, after scrutiny by a committee appointed by the Council, shall be printed on the ballot papers which will be distributed to the Members for voting by secret ballot during the Business Session.

18.2.4 Counting of votes shall be under-taken by the Committee appointed under Article 18.2.3 above under the Chairmanship of the President on the afternoon of the Business Session and the results finalized the same day.

18.2.5 The list of the Members who have paid all dues will be finalized department-wise upto 30th June of the year in which elections are to be held.

18.2.6 The Executive Council will have power to relax the conditions laid down for the election of President and Vice President.

19.1 When expressly prescribed to be so taken by these Articles or by the Bye-Laws.

19.2 When, in its opinion, the Council considers it in the interest of the Congress that the wishes of the Congress as a whole should be ascertained and when the Council considers that the delay involved in presenting the matter before an Annual General Meeting would be prejudicial to the interest of the Congress.

REGISTERED ADDRESS

20.1 Every Member, Life Member, Honorary Member and Honorary Life Member shall register with the Secretary, an address in Pakistan at which all notice and communications may be sent to him, and such registered address may, from time to time, be updated by him through notice to the Secretary and all notices and communications addressed and posted to his registered address shall be deemed effectively served and made notwithstanding that through absence or otherwise the addressee may not in fact have received the notice or communication.

21.1 All Securities and money, the property of the Congress, be lodged in a Bank in the name of the Congress. Any surplus funds not required for current expenditure shall be invested from time to time by the Treasure, as instructed by the Council, as temporary Reserve Fund, and no securities forming part of this fund shall be sold or otherwise disposed disposed off except by order of the Council.

22. The property, movable and immovable, belonging to the Congress, shall be deemed to be vested, for the time being in the Council, and in all proceedings civil and criminal, may be described as the property of the Council of the Pakistan Engineering Congress.

Whenever it may appear to the council that it is advisable to alter, extend or abridge the objectives of the Congress, or to amalgamate the Congress either wholly or partially with any other Society, the Council shall act in accordance with section 12 of the Societies Registration Act (No. XXI of 1860).

Any number not less that three-fifths of the Members of the Congress may determine that it shall be dissolved in accordance with Section 13 and 14 of the Societies Registration Act (No. XXXI of 1860). The assets of the Congress, if any shall be transferred to any other Engineering Society or Association approved under section 15-D of the Income Tax Act.

Annual Accounts of the Congress shall be audited, by a Chartered Accountant to be appointed by the Executive Council.

27. The amended Memorandum of Association and Articles of the Pakistan Engineering Congress shall take effect with the installation of the Executive Council, for 64th session of the Congress.

The following medals have been instituted by the Congress, other technical organizations and individuals to be awarded to the Authors of best papers. The citation for the various medals thus far instituted are given in the subsequent sub-paragraphs.

The Council may appoint a Sub-Committee of not less than three Members of the Congress to recommend for approval on the award of a medal for what they may consider the best paper read out at the Annual General Meeting/Mid-term Seminar. The Committee may advise the Council to refrain from an award if none of the papers in its opinion reaches a sufficiently high standard and may recommend the award of a second medal in any year when more than one papers are of exceptional merit. The cost of the Medal shall be met with from the general funds of the Congress.

Medal

In order to give public recognition to the work of Mr.R.C. Kennedy, C.I.E., late Chief Engineer, Punjab , in certain classes of research, and whereas the main objective of this medal is to encourage further study and research in Irrigation Sciences. The objective can be ably attained by the grant of this Medal to the awarded from time to time, and ordinarily annually, for the best published paper on such subjects. The competition will be held on the following conditions.

The Medal shall be awarded for the best published paper on any of the following subjects:

a) The distribution of water for Irrigation.

b) The condition and flow of sub-soil water with its connected problems of losses by absorption within the soil.

c) The flow of water, the transportation of silt by currents of water and the prevention of silting of irrigation canals.

and. generally, any kind of research tending to bring about the conservation of water for irrigation or the improvement of canal irrigation and the reduction of evils resulting from irrigation.
ii) The competition is open to all Members of Pakistan Engineering Congress.
iii) The papers submitted for competition shall either have been published in some engineering or Scientific Journal or read at some engineering or scientific society, conference, or institution prior to the closing date of the competition.
iv) The Council shall appoint a Sub-Committee comprising of at least three Members to recommend whether any paper is admissible for the competition, and to whom the award of the Medal.shall be made. The decision of the Council shall be final.
v) The competition will be held annually, provided sufficient number of entries are received. Entries will be received on or before the date fixed by the Council.
vi) Papers for the competition and correspondence should be addressed to the Secretary Pakistan Engineering Congress, P.E.C. Building Engineering Centre, Liberty Market, Gulberg-III. Lahore.

7.3 Dr.Mubashir Hassan Medal
The Congress- has instituted a medal to recognise the outstanding service to the Engineering Profession by Dr.Mubashir Hasan an eminent engineer and a Past President of the Congress, to encourage writing of good papers to be published in the Annual Symposia of Pakistan Engineering Congress and whereas the objective can be ably from time to time and ordinarily annually for the best published paper on any subject contained in the annual symposium under the following conditions.
a) The Medal will be available for award annually for the best paper read in the Annual Symposium of the Pakistan Engineering Congress.

b) The competition is open' to all Members of Pakistan Engineering Congress.
c) No papers previously published will be considered for competition.
d) The paper should be of a high standard in research or a comprehensive survey of the field.
The Executive Council of Pakistan Engineering Congress shall have absolute Powers to admit papers for competition and refrain" from awarding the medal if none of the papers in their opinion reaches a sufficiently high standard. For this purpose the Council may appoint three members committee for recommendations. The papers and the correspondence shall be addressed to the Secretary. Pakistan Engineering Congress,PEC Building, Engineering Centre, Liberty market, Guiberg-III, Lahore.

7.4 Dr. Bokhari Medal
Late Dr. Manzoor Hussain Bokhari, was an eminent Water Resources Engineer who rendered commendable service to the Engineering profession, particularly in the field of land Drainage ...
In recognition of his services rendered, the Congress instituted a medal 'in his name which could be, awarded to the best paper during the Annual Proceedings on Land Drainage. For this purpose:-
a) The Medal will be available for award annually for best paper on "Land Drainage" read in the Annual Proceedings for the Pakistan Engineering Congress.
b) The competition is open to all members of Pakistan Engineering Congress.
c) No paper previously published will be considered' for competition.

should be of original nature and of a high standard in research or descriptive of a Land Drainage> Project.
The Executive Council of the Pakistan Engineering Congress shall have absolute power to admit papers for competition and refrain from awarding the medal if none of the papers, in their opinion reaches a sufficiently high standard. The Council may appoint committee for recommendations. The Paper and the correspondence shall be addressed to the Secretary Pakistan Engineering Congress, Engineering Centre. Liberty Market, Gulberg-III. Lahore.

8.0 FORMATION OF COMMITIEES
8.1 Standing Committees
The following Standing Committees shall be constituted by the Executive Council to organize and run the affairs of the Congress during the Session. The committees may meet normally once in a month.
1. Membership Committee
The function of this Committee is to review , scrutinize and recommend the applications of new members to the Executive Council.
2. Building and Fund-Raising Committee
The function of this Committee is to raise funds to meet with the expenses of the Congress and look after the problems of the Congress building.
3. Constitution and Bye-Laws Committee
The function of this Committee is to review and make recommendations in respect of the Constitution and Bye¬Laws of the Congress as and when necessary.

Publication Committee
The function of this Committee is to collect. scrutinize and print technical papers for the next• Annual Session, and all other Publications of the Congress except Engineering News Journal during the terms.
5. Annual Session Committee
The function of this Committee is to make the programme for the Annual Session, make arrangements. prepare list of invitees and finalize the Annual visit programme.
8.2 Any other Committee considered necessary by the Executive
Council may be constituted when deemed necessary.